Policies and Procedures

1. Purpose & Mission
- 1.01. Department & Mission
2. Intake & Investigation
- 2.01. Referrals
- 2.01 .05 06-30-1994 ¹ 03-01-2023 ² Referrals on Employees of CCDCFS
- 2.01 .09 10-30-1999 ¹ 07-01-2022 ² Courtesy Supervision & Joint Investigations
- 2.01 .10 07-28-2008 ¹ 01-01-2022 ² Children Born Exposed to Drugs
- 2.03. Investigations
- 2.03 .00 05-24-1996 ¹ 07-01-2023 ² Investigations and Assessments
- 2.03 .02 05-04-1993 ¹ 07-01-2023 ² Extending Time Frames or Waiving Completion of Assessment/Investigation Activities
- 2.03 .03 08-08-2007 ¹ 12-01-2022 ² Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators
- 2.03 .04 07-01-2001 ¹ 11-01-2022 ² Out-of-Home Care Investigations of Child Abuse or Neglect
- 2.03 .05 07-09-2001 ¹ 01-01-2022 ² Appeals of Report Disposition
- 2.03 .07 02-13-2006 ¹ 01-01-2022 ² Cases Involving Domestic Violence
- 2.06. Joint Home Visit
- 2.06 .01 12-10-2001 ¹ 02-01-2022 ² Joint Transfer Conference Policy
- 2.07. -
- 2.07 .01 12-06-2005 ¹ 10-01-2021 ² Babies Born to Incarcerated Women
4. Referral Procedures - Other Agencies
- 4.03. Referral Procedures - Other Agencies
- 4.03 .01 08-01-2012 ¹ 05-01-2022 ² Referrals and/or transfers to the Cuyahoga County Board of Developmental Disabilities (CCBDD)
5. Case Requirements
- 5.01. Case Requirements
- 5.01 .01 05-01-2015 ¹ 05-01-2024 ² In-Home Supportive Services (IHSS)
- 5.01 .02 02-26-2007 ¹ 06-01-2023 ² Family Case Plans
- 5.01 .03 07-01-2015 ¹ 01-01-2022 ² Family Cases Involving Substance Use
- 5.01 .04 01-24-2000 ¹ 04-01-2019 ² Family Team Meetings
- 5.01 .05 08-09-2007 ¹ 11-01-2024 ² Referrals for Community Based Services
- 5.01 .06 04-01-2017 ¹ 10-01-2021 ² Child Identification Kit Completion
- 5.01 .07 07-01-2019 ¹ 04-01-2022 ² Safe Identification of LGBTQ2S + Youth
- 5.01 .08 03-01-2015 ¹ 02-01-2022 ² Caseworker Contact Requirements for Children and Families Involved with the CCDCFS
- 5.01 .09 04-01-2015 ¹ 06-01-2022 ² Family Search and Engagement Activities
- 5.01 .10 05-01-2015 ¹ 10-01-2021 ² Child(ren) Contact with Incarcerated Parents
- 5.02. Case Review
- 5.02 .01 03-07-2005 ¹ 05-01-2024 ² TDM/Staffings Policy
- 5.02 .02 09-01-2008 ¹ 02-01-2024 ² Case Reviews / Semi-Annual Administrative Reviews
- 5.03. Case Closings
- 5.03 .03 01-24-1996 ¹ 01-01-2022 ² Case Record and Case Documentation
6. Substitute Care
- 6.01. Placement Issues
- 6.01 .01 10-26-2009 ¹ 04-01-2024 ² Discharge Policy
- 6.01 .02 11-01-2016 ¹ 11-01-2022 ² Normalcy in Care
- 6.01 .03 03-31-1995 ¹ 12-01-2024 ² Placement into Out of Home Care Setting
- 6.01 .04 07-31-2006 ¹ 07-01-2023 ² Sibling Policy
- 6.01 .05 08-09-2002 ¹ 09-01-2024 ² Protocol for Children in Custody Obtaining a Drivers License
- 6.01 .06 07-10-1998 ¹ 11-01-2024 ² Discipline of Children in Substitute Care
- 6.01 .07 07-10-1998 ¹ 04-01-2024 ² Religious Practices & Participation of Children in Substitute Care
- 6.01 .08 01-30-1999 ¹ 11-01-2022 ² Socialization & Education of Children in Substitute Care
- 6.01 .09 02-01-2005 ¹ 05-01-2024 ² Non-Discrimination in the Placement of Children
- 6.01 .10 02-01-2005 ¹ 04-01-2024 ² MEPA Monitor Policy
- 6.01 .11 02-01-2005 ¹ 04-01-2024 ² MEPA Complaints of Alleged Discrimination in the Foster Care and Adoptive Process
- 6.01 .12 12-11-2006 ¹ 04-01-2024 ² Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct
- 6.01 .13 07-31-2023 ¹ Youth Awaiting Placement
- 6.02. Foster Care
- 6.02 .01 01-01-1998 ¹ 05-01-2021 ² Foster & Adoptive Family Recruitment Policy
- 6.02 .02 01-01-1994 ¹ 12-01-2024 ² Required Information for Out of Home Care Providers
- 6.02 .03 01-01-2005 ¹ 03-01-2018 ² Foster Parent Pre-Service and Ongoing Training
- 6.02 .06 06-27-2008 ¹ 04-01-2021 ² Foster and Adoptive Homestudy Completion
- 6.02 .07 09-19-2000 ¹ 04-01-2021 ² Joint Foster Care and Approval Process
- 6.02 .08 08-31-2009 ¹ 12-01-2020 ² Sharing and Transferring of Licensed Foster Homes
- 6.02 .10 01-19-2006 ¹ 10-01-2024 ² Lifebook Policy
- 6.02 .11 06-02-2014 ¹ 06-01-2021 ² Revocation, Denial of Initial Certification or Denial of Foster Home Certificate
- 6.02 .12 09-21-2009 ¹ 04-01-2021 ² Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval
- 6.02 .13 09-21-2009 ¹ 12-01-2020 ² Payments to Foster Parents
- 6.02 .14 08-31-2009 ¹ 11-01-2024 ² Minor Foster Home Residents with Criminal Records
- 6.02 .15 07-10-1998 ¹ 01-01-2022 ² Reimbursement to Foster and Adoptive Caregivers for Damages
- 6.02 .16 08-31-2009 ¹ 01-01-2022 ² Legal and Liability Issues for Foster and Adoptive Parents
- 6.02 .17 10-26-2009 ¹ 06-01-2021 ² Retained Applicant Fingerprint Database Information Exchange (RAPBACK)
- 6.02 .19 01-11-2010 ¹ 04-01-2024 ² Foster/Adoptive Parent Request for Access to Foster Parent Case Record
- 6.02 .20 11-05-2009 ¹ 09-01-2022 ² Family Foster Annual Review, Recertification and Adoption Home Study
- 6.02 .21 11-20-2013 ¹ 12-01-2022 ² Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement
- 6.03. Adoption Department Policy
- 6.03 .01 09-01-2022 ² Adoption Procedures
- 6.03 .03 07-01-2004 ¹ 12-01-2024 ² Cuyahoga County Special Services Subsidy
- 6.03 .04 07-06-2004 ¹ 12-01-2024 ² State Adoption Maintenance Subsidy (SAMS)
- 6.03 .05 03-15-2007 ¹ 11-01-2020 ² Falsification of Adoptive Application/Homestudy
- 6.04. Kinship Care
- 6.04 .00 11-01-1996 ¹ 03-01-2022 ² Caregiver Approval for Custody Cases
- 6.04 .01 11-01-1996 ¹ 12-01-2015 ² Caregiver Approval for Non-Custody Cases
- 6.05. Family Visitation Services
- 6.05 .01 03-29-2004 ¹ 08-01-2022 ² Family Visits
- 6.05 .04 09-01-2006 ¹ 06-01-2022 ² Resource Manager Visitation
- 6.06. Custody
- 6.06 .02 10-04-2010 ¹ 02-01-2022 ² Parental Background Reviews
- 6.06 .03 03-01-2016 ¹ 10-01-2021 ² Missing, Abducted or Runaway Youth in Care
- 6.07. Other Placement Types
- 6.07 .02 06-02-2008 ¹ 06-01-2022 ² OTI/ICPC Evaluation Process and Placement Supervision of Children from Other Jurisdictions
7. Legal, Juvenile Court & Custody Issues
- 7.01. Custody
- 7.01 .05 02-15-1999 ¹ 09-01-2016 ² Minor Parents & Their Children
- 7.02. Critical Incidents
- 7.02 .01 05-01-1994 ¹ 07-01-2024 ² Timely Reporting of Alerts and Critical Incidents
- 7.02 .02 08-15-1996 ¹ 03-01-2019 ² Child Fatality Review Process
- 7.03. Court
- 7.04. Confidentiality
- 7.04 .01 05-07-2008 ¹ 09-01-2019 ² Sharing and Dissemination of Confidential Client Information
- 7.04 .02 12-16-2002 ¹ 08-01-2022 ² Conflict of Interest
- 7.05. DCFS Child Involvement
- 7.05 .01 11-30-1994 ¹ 05-01-2024 ² Staff/Clients As Research Subjects
- 7.05 .02 11-30-1994 ¹ 06-01-2022 ² Child Involvement in DCFS Publicity Activities
- 7.05 .03 03-31-2011 ¹ 05-01-2022 ² Creation, Use and Distribution of Multi-Media Recruitment Materials
- 7.06. Client Rights
- 7.06 .01 09-01-2015 ¹ 09-01-2024 ² Agency Civil Rights Plan, Clients’ Civil Rights and Procedures
- 7.06 .02 07-01-2000 ¹ 02-01-2022 ² Rights of Children in Agency, Foster or Residential Care
- 7.06 .03 05-07-2008 ¹ 03-01-2022 ² Client Rights
- 7.06 .04 09-01-2015 ¹ 03-01-2023 ² Provisions for Clients with Limited English Proficiency (LEP)
- 7.06 .05 03-01-2017 ¹ 06-01-2024 ² Non-Discrimination Policy: Youth and Families
8. Continuous Quality Improvement
- 8.01. Case Record Review
9. Child Health Care
- 9.00. Child Health Care
- 9.00 .01 12-19-2005 ¹ 09-01-2023 ² Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization
- 9.00 .02 01-01-2006 ¹ 09-01-2024 ² Help Me Grow Services (HMG)
- 9.00 .04 06-28-2006 ¹ 09-01-2023 ² Child's Medical Records Requests
- 9.02. Ongoing Medical Treatment
- 9.02 .05 06-30-1999 ¹ 09-01-2023 ² Medical Second Opinions and Authorization for Extraordinary Medical Procedures
- 9.02 .06 12-19-2005 ¹ 09-01-2024 ² HIV Testing
- 9.02 .09 04-05-2006 ¹ 10-01-2024 ² Do Not Resuscitate (DNR) Orders for Children in Custody
- 9.03. Diseases
- 9.03 .01 03-01-1988 ¹ 09-01-2023 ² HIV/AIDS Non-Discrimination
- 9.04. Psychiatric Care
- 9.04 .03 01-01-2014 ¹ 05-01-2024 ² Psychotropic and Opiate Medication
- 9.04 .04 07-01-1994 ¹ 09-01-2023 ² Emergency Mental Health Crisis
10. Management
- 10.01. Building Management
- 10.01 .03 03-07-2006 ¹ 11-01-2022 ² Procedure to Process and Reconcile Office Supplies (Stockless) Orders
- 10.01 .04 04-24-2000 ¹ 07-01-2022 ² Visitor Parking in the Priemer Lot
- 10.01 .05 08-20-1999 ¹ 06-01-2022 ² General Parking Policy
- 10.01 .07 05-16-2024 ¹ 05-16-2024 ² Office Building Personalization Policy
- 10.01 .08 12-01-2005 ¹ 11-01-2022 ² Use of Appliances
- 10.02. Security Measures
- 10.02 .01 06-30-1994 ¹ 09-01-2021 ² Maintenance of a Safe Work Environment - (Emergency Situations)
- 10.02 .02 06-24-1994 ¹ 11-01-2023 ² Cellular Communication Devices
- 10.02 .03 01-01-2015 ¹ 06-01-2024 ² Transportation of Children/Youth
- 10.02 .04 08-01-2014 ¹ 12-01-2024 ² Traveling in Pairs
- 10.02 .05 01-01-2016 ¹ 04-01-2019 ² Working from Home
- 10.02 .06 06-23-1995 ¹ 12-01-2021 ² On-the-Job Criminal Incidents
- 10.02 .11 12-23-1999 ¹ 08-01-2022 ² Visitor's Passes
- 10.03. Dress Code
- 10.03. Professional Dress Code
- 10.03 .05 01-26-2004 ¹ 01-01-2018 ² Professional Dress Code
- 10.04. Interns
- 10.04 .01 03-21-1997 ¹ 01-01-2022 ² Use of Interns
- 10.04 .02 04-01-2016 ¹ 04-01-2022 ² Volunteer Requirements
- 10.05. Misconduct
- 10.05 .01 05-06-2008 ¹ 12-01-2021 ² Reporting Misconduct
- 10.06. Public Relations
- 10.06 .01 05-31-1995 ¹ 08-01-2024 ² DCFS Speakers Bureau
- 10.06 .02 03-01-1999 ¹ 07-01-2016 ² Media Representation/Public Information Requests
- 10.06 .05 03-24-2008 ¹ 12-01-2022 ² Suggestion Box
- 10.06 .10 05-06-2008 ¹ 07-01-2023 ² Responding to Concerns and/or Complaints
- 10.07. Policies & Procedures
- 10.07 .02 12-15-1994 ¹ 06-01-2022 ² Agency Policy & Procedure Development
- 10.08. Miscellaneous Administrative Policies
- 10.08 .01 01-01-1998 ¹ 08-01-2019 ² Accessibility of the Agency Administrator
- 10.09. Personal Communication Devices
11. Fiscal Policies
- 11.01. Fiscal
- 11.01 .02 12-19-2005 ¹ 08-01-2022 ² CCDCFS Bi-annual Budget Mid-Cycle Review Process
- 11.02. Miscellaneous Fiscal Policies
11. Accounts Payable, Accounts Receivable and Asset Verification Management
- 11.02 .01 12-19-2005 ¹ 08-01-2022 ² Accounts Payable and Receivable Management/Internal Control
11. Fiscal Policies
- 11.02 .02 12-19-2005 ¹ 09-01-2021 ² Processing Client and Employee Payables and Recording Revenue Receipts
- 11.02 .03 12-06-2006 ¹ 05-01-2022 ² Employee Reimbursement for Automobile Liability Rider Insurance
- 11.02 .04 09-01-2012 ¹ 09-16-2024 ² Employee Travel Reimbursement
- 11.03. Taxes
- 11.03 .01 12-19-2005 ¹ 08-01-2022 ² Tax Exempt Status
- 11.04. Funds
- 11.04 .01 12-19-2005 ¹ 08-01-2022 ² Fiduciary Responsibility for Client Funds
- 11.04 .02 04-03-2006 ¹ 08-01-2022 ² Fund 6 Request - Director's Discretionary Fund
- 11.07. Social Security
- 11.07 .03 12-19-2005 ¹ 06-01-2022 ² Social Security Cards IV-E
- 11.30. Direct Deposit
- 11.30 .05 01-01-2005 ¹ 08-01-2022 ² Direct Deposit of Payments
- 11.70. IV-E
- 11.70 .01 03-15-2004 ¹ 01-01-2022 ² Birth Certificates (How to Obtain for Children in Custody)
12. Information Services
- 12.00. Staff access to this information only via internal website
13. Procedure Policies
- 13.01. Miscellaneous Procedures
- 13.01 .01 04-03-2006 ¹ 05-01-2023 ² Procedure to Process RFP, RFQ, Contracts, Agreements, MOU, Grants, and Amendments
- 13.06. Miscellaneous Procedures
- 13.06 .01 04-03-2006 ¹ 07-16-2024 ² Procedure to Process Travel Requests
- 13.07. Miscellaneous Procedures
- 13.07 .01 04-03-2006 ¹ 05-01-2022 ² Vendor Request
- 13.10. Miscellaneous Procedures
- 13.10 .01 10-01-2012 ¹ 02-01-2022 ² Contract Monitoring - Residential Facilities/Network Foster Placement Contracts
14. Records Management
- 14.00. Records Management
- 14.00 .00 10-12-2004 ¹ 09-01-2024 ² Records Retention, Storage, Maintenance, and Access
15. Training Policies
- 15.02. Training
- 15.02 .01 03-21-1997 ¹ 01-01-2023 ² Child Protection Orientation Training
- 15.03. Training
- 15.03 .01 02-14-2008 ¹ 02-24-2021 ² Field Education for Students
- 15.05. Training
- 15.05 .02 03-24-2006 ¹ 04-01-2021 ² Professional Development
16. Human Resources
- 16.01. Transfers
- 16.01 .01 07-28-2008 ¹ 05-01-2019 ² Notification to HR of Reassignments, Laterals and Administrative Transfers

2.01 .05 06-30-1994 1 03-01-2023 2 Referrals on Employees of CCDCFS

2.01 .09 10-30-1999 1 07-01-2022 2 Courtesy Supervision & Joint Investigations

2.01 .10 07-28-2008 1 01-01-2022 2 Children Born Exposed to Drugs

2.03 .00 05-24-1996 1 07-01-2023 2 Investigations and Assessments

2.03 .02 05-04-1993 1 07-01-2023 2 Extending Time Frames or Waiving Completion of Assessment/Investigation Activities

2.03 .03 08-08-2007 1 12-01-2022 2 Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators

2.03 .04 07-01-2001 1 11-01-2022 2 Out-of-Home Care Investigations of Child Abuse or Neglect

2.03 .05 07-09-2001 1 01-01-2022 2 Appeals of Report Disposition

2.03 .07 02-13-2006 1 01-01-2022 2 Cases Involving Domestic Violence

2.06 .01 12-10-2001 1 02-01-2022 2 Joint Transfer Conference Policy

2.07 .01 12-06-2005 1 10-01-2021 2 Babies Born to Incarcerated Women

4.03 .01 08-01-2012 1 05-01-2022 2 Referrals and/or transfers to the Cuyahoga County Board of Developmental Disabilities (CCBDD)

5.01 .01 05-01-2015 1 05-01-2024 2 In-Home Supportive Services (IHSS)

5.01 .02 02-26-2007 1 06-01-2023 2 Family Case Plans

5.01 .03 07-01-2015 1 01-01-2022 2 Family Cases Involving Substance Use

5.01 .04 01-24-2000 1 04-01-2019 2 Family Team Meetings

5.01 .05 08-09-2007 1 11-01-2024 2 Referrals for Community Based Services

5.01 .06 04-01-2017 1 10-01-2021 2 Child Identification Kit Completion

5.01 .07 07-01-2019 1 04-01-2022 2 Safe Identification of LGBTQ2S + Youth

5.01 .08 03-01-2015 1 02-01-2022 2 Caseworker Contact Requirements for Children and Families Involved with the CCDCFS

5.01 .09 04-01-2015 1 06-01-2022 2 Family Search and Engagement Activities

5.01 .10 05-01-2015 1 10-01-2021 2 Child(ren) Contact with Incarcerated Parents

5.02 .01 03-07-2005 1 05-01-2024 2 TDM/Staffings Policy

5.02 .02 09-01-2008 1 02-01-2024 2 Case Reviews / Semi-Annual Administrative Reviews

5.03 .03 01-24-1996 1 01-01-2022 2 Case Record and Case Documentation

6.01 .01 10-26-2009 1 04-01-2024 2 Discharge Policy

6.01 .02 11-01-2016 1 11-01-2022 2 Normalcy in Care

6.01 .03 03-31-1995 1 12-01-2024 2 Placement into Out of Home Care Setting

6.01 .04 07-31-2006 1 07-01-2023 2 Sibling Policy

6.01 .05 08-09-2002 1 09-01-2024 2 Protocol for Children in Custody Obtaining a Drivers License

6.01 .06 07-10-1998 1 11-01-2024 2 Discipline of Children in Substitute Care

6.01 .07 07-10-1998 1 04-01-2024 2 Religious Practices & Participation of Children in Substitute Care

6.01 .08 01-30-1999 1 11-01-2022 2 Socialization & Education of Children in Substitute Care

6.01 .09 02-01-2005 1 05-01-2024 2 Non-Discrimination in the Placement of Children

6.01 .10 02-01-2005 1 04-01-2024 2 MEPA Monitor Policy

6.01 .11 02-01-2005 1 04-01-2024 2 MEPA Complaints of Alleged Discrimination in the Foster Care and Adoptive Process

6.01 .12 12-11-2006 1 04-01-2024 2 Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct

6.01 .13 07-31-2023 1 Youth Awaiting Placement

6.02 .01 01-01-1998 1 05-01-2021 2 Foster & Adoptive Family Recruitment Policy

6.02 .02 01-01-1994 1 12-01-2024 2 Required Information for Out of Home Care Providers

6.02 .03 01-01-2005 1 03-01-2018 2 Foster Parent Pre-Service and Ongoing Training

6.02 .06 06-27-2008 1 04-01-2021 2 Foster and Adoptive Homestudy Completion

6.02 .07 09-19-2000 1 04-01-2021 2 Joint Foster Care and Approval Process

6.02 .08 08-31-2009 1 12-01-2020 2 Sharing and Transferring of Licensed Foster Homes

6.02 .10 01-19-2006 1 10-01-2024 2 Lifebook Policy

6.02 .11 06-02-2014 1 06-01-2021 2 Revocation, Denial of Initial Certification or Denial of Foster Home Certificate

6.02 .12 09-21-2009 1 04-01-2021 2 Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval

6.02 .13 09-21-2009 1 12-01-2020 2 Payments to Foster Parents

6.02 .14 08-31-2009 1 11-01-2024 2 Minor Foster Home Residents with Criminal Records

6.02 .15 07-10-1998 1 01-01-2022 2 Reimbursement to Foster and Adoptive Caregivers for Damages

6.02 .16 08-31-2009 1 01-01-2022 2 Legal and Liability Issues for Foster and Adoptive Parents

6.02 .17 10-26-2009 1 06-01-2021 2 Retained Applicant Fingerprint Database Information Exchange (RAPBACK)

6.02 .19 01-11-2010 1 04-01-2024 2 Foster/Adoptive Parent Request for Access to Foster Parent Case Record

6.02 .20 11-05-2009 1 09-01-2022 2 Family Foster Annual Review, Recertification and Adoption Home Study

6.02 .21 11-20-2013 1 12-01-2022 2 Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement

6.03 .01 09-01-2022 2 Adoption Procedures

6.03 .03 07-01-2004 1 12-01-2024 2 Cuyahoga County Special Services Subsidy

6.03 .04 07-06-2004 1 12-01-2024 2 State Adoption Maintenance Subsidy (SAMS)

6.03 .05 03-15-2007 1 11-01-2020 2 Falsification of Adoptive Application/Homestudy

6.04 .00 11-01-1996 1 03-01-2022 2 Caregiver Approval for Custody Cases

6.04 .01 11-01-1996 1 12-01-2015 2 Caregiver Approval for Non-Custody Cases

6.05 .01 03-29-2004 1 08-01-2022 2 Family Visits

6.05 .04 09-01-2006 1 06-01-2022 2 Resource Manager Visitation

6.06 .02 10-04-2010 1 02-01-2022 2 Parental Background Reviews

6.06 .03 03-01-2016 1 10-01-2021 2 Missing, Abducted or Runaway Youth in Care

6.07 .02 06-02-2008 1 06-01-2022 2 OTI/ICPC Evaluation Process and Placement Supervision of Children from Other Jurisdictions

7.01 .05 02-15-1999 1 09-01-2016 2 Minor Parents & Their Children

7.02 .01 05-01-1994 1 07-01-2024 2 Timely Reporting of Alerts and Critical Incidents

7.02 .02 08-15-1996 1 03-01-2019 2 Child Fatality Review Process

7.04 .01 05-07-2008 1 09-01-2019 2 Sharing and Dissemination of Confidential Client Information

7.04 .02 12-16-2002 1 08-01-2022 2 Conflict of Interest

7.05 .01 11-30-1994 1 05-01-2024 2 Staff/Clients As Research Subjects

7.05 .02 11-30-1994 1 06-01-2022 2 Child Involvement in DCFS Publicity Activities

7.05 .03 03-31-2011 1 05-01-2022 2 Creation, Use and Distribution of Multi-Media Recruitment Materials

7.06 .01 09-01-2015 1 09-01-2024 2 Agency Civil Rights Plan, Clients’ Civil Rights and Procedures

7.06 .02 07-01-2000 1 02-01-2022 2 Rights of Children in Agency, Foster or Residential Care

7.06 .03 05-07-2008 1 03-01-2022 2 Client Rights

7.06 .04 09-01-2015 1 03-01-2023 2 Provisions for Clients with Limited English Proficiency (LEP)

7.06 .05 03-01-2017 1 06-01-2024 2 Non-Discrimination Policy: Youth and Families

9.00 .01 12-19-2005 1 09-01-2023 2 Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization

2.01 .05 06-30-1994 ¹ 03-01-2023 ² Referrals on Employees of CCDCFS

2.01 .09 10-30-1999 ¹ 07-01-2022 ² Courtesy Supervision & Joint Investigations

2.01 .10 07-28-2008 ¹ 01-01-2022 ² Children Born Exposed to Drugs

2.03 .00 05-24-1996 ¹ 07-01-2023 ² Investigations and Assessments

2.03 .02 05-04-1993 ¹ 07-01-2023 ² Extending Time Frames or Waiving Completion of Assessment/Investigation Activities

2.03 .03 08-08-2007 ¹ 12-01-2022 ² Investigative Dispositions: Other Forms of Confirmation; Isolated Indicators

2.03 .04 07-01-2001 ¹ 11-01-2022 ² Out-of-Home Care Investigations of Child Abuse or Neglect

2.03 .05 07-09-2001 ¹ 01-01-2022 ² Appeals of Report Disposition

2.03 .07 02-13-2006 ¹ 01-01-2022 ² Cases Involving Domestic Violence

2.06 .01 12-10-2001 ¹ 02-01-2022 ² Joint Transfer Conference Policy

2.07 .01 12-06-2005 ¹ 10-01-2021 ² Babies Born to Incarcerated Women

4.03 .01 08-01-2012 ¹ 05-01-2022 ² Referrals and/or transfers to the Cuyahoga County Board of Developmental Disabilities (CCBDD)

5.01 .01 05-01-2015 ¹ 05-01-2024 ² In-Home Supportive Services (IHSS)

5.01 .02 02-26-2007 ¹ 06-01-2023 ² Family Case Plans

5.01 .03 07-01-2015 ¹ 01-01-2022 ² Family Cases Involving Substance Use

5.01 .04 01-24-2000 ¹ 04-01-2019 ² Family Team Meetings

5.01 .05 08-09-2007 ¹ 11-01-2024 ² Referrals for Community Based Services

5.01 .06 04-01-2017 ¹ 10-01-2021 ² Child Identification Kit Completion

5.01 .07 07-01-2019 ¹ 04-01-2022 ² Safe Identification of LGBTQ2S + Youth

5.01 .08 03-01-2015 ¹ 02-01-2022 ² Caseworker Contact Requirements for Children and Families Involved with the CCDCFS

5.01 .09 04-01-2015 ¹ 06-01-2022 ² Family Search and Engagement Activities

5.01 .10 05-01-2015 ¹ 10-01-2021 ² Child(ren) Contact with Incarcerated Parents

5.02 .01 03-07-2005 ¹ 05-01-2024 ² TDM/Staffings Policy

5.02 .02 09-01-2008 ¹ 02-01-2024 ² Case Reviews / Semi-Annual Administrative Reviews

5.03 .03 01-24-1996 ¹ 01-01-2022 ² Case Record and Case Documentation

6.01 .01 10-26-2009 ¹ 04-01-2024 ² Discharge Policy

6.01 .02 11-01-2016 ¹ 11-01-2022 ² Normalcy in Care

6.01 .03 03-31-1995 ¹ 12-01-2024 ² Placement into Out of Home Care Setting

6.01 .04 07-31-2006 ¹ 07-01-2023 ² Sibling Policy

6.01 .05 08-09-2002 ¹ 09-01-2024 ² Protocol for Children in Custody Obtaining a Drivers License

6.01 .06 07-10-1998 ¹ 11-01-2024 ² Discipline of Children in Substitute Care

6.01 .07 07-10-1998 ¹ 04-01-2024 ² Religious Practices & Participation of Children in Substitute Care

6.01 .08 01-30-1999 ¹ 11-01-2022 ² Socialization & Education of Children in Substitute Care

6.01 .09 02-01-2005 ¹ 05-01-2024 ² Non-Discrimination in the Placement of Children

6.01 .10 02-01-2005 ¹ 04-01-2024 ² MEPA Monitor Policy

6.01 .11 02-01-2005 ¹ 04-01-2024 ² MEPA Complaints of Alleged Discrimination in the Foster Care and Adoptive Process

6.01 .12 12-11-2006 ¹ 04-01-2024 ² Multiethnic Placement Act of 1994 (MEPA) Standards of Conduct

6.01 .13 07-31-2023 ¹ Youth Awaiting Placement

6.02 .01 01-01-1998 ¹ 05-01-2021 ² Foster & Adoptive Family Recruitment Policy

6.02 .02 01-01-1994 ¹ 12-01-2024 ² Required Information for Out of Home Care Providers

6.02 .03 01-01-2005 ¹ 03-01-2018 ² Foster Parent Pre-Service and Ongoing Training

6.02 .06 06-27-2008 ¹ 04-01-2021 ² Foster and Adoptive Homestudy Completion

6.02 .07 09-19-2000 ¹ 04-01-2021 ² Joint Foster Care and Approval Process

6.02 .08 08-31-2009 ¹ 12-01-2020 ² Sharing and Transferring of Licensed Foster Homes

6.02 .10 01-19-2006 ¹ 10-01-2024 ² Lifebook Policy

6.02 .11 06-02-2014 ¹ 06-01-2021 ² Revocation, Denial of Initial Certification or Denial of Foster Home Certificate

6.02 .12 09-21-2009 ¹ 04-01-2021 ² Appeals of Denials and Revocation Recommendations of Foster Care Licensure and Adoption Approval

6.02 .13 09-21-2009 ¹ 12-01-2020 ² Payments to Foster Parents

6.02 .14 08-31-2009 ¹ 11-01-2024 ² Minor Foster Home Residents with Criminal Records

6.02 .15 07-10-1998 ¹ 01-01-2022 ² Reimbursement to Foster and Adoptive Caregivers for Damages

6.02 .16 08-31-2009 ¹ 01-01-2022 ² Legal and Liability Issues for Foster and Adoptive Parents

6.02 .17 10-26-2009 ¹ 06-01-2021 ² Retained Applicant Fingerprint Database Information Exchange (RAPBACK)

6.02 .19 01-11-2010 ¹ 04-01-2024 ² Foster/Adoptive Parent Request for Access to Foster Parent Case Record

6.02 .20 11-05-2009 ¹ 09-01-2022 ² Family Foster Annual Review, Recertification and Adoption Home Study

6.02 .21 11-20-2013 ¹ 12-01-2022 ² Exit Interviews; When a Child in Custody Leaves an Out-of-Home Placement

6.03 .01 09-01-2022 ² Adoption Procedures

6.03 .03 07-01-2004 ¹ 12-01-2024 ² Cuyahoga County Special Services Subsidy

6.03 .04 07-06-2004 ¹ 12-01-2024 ² State Adoption Maintenance Subsidy (SAMS)

6.03 .05 03-15-2007 ¹ 11-01-2020 ² Falsification of Adoptive Application/Homestudy

6.04 .00 11-01-1996 ¹ 03-01-2022 ² Caregiver Approval for Custody Cases

6.04 .01 11-01-1996 ¹ 12-01-2015 ² Caregiver Approval for Non-Custody Cases

6.05 .01 03-29-2004 ¹ 08-01-2022 ² Family Visits

6.05 .04 09-01-2006 ¹ 06-01-2022 ² Resource Manager Visitation

6.06 .02 10-04-2010 ¹ 02-01-2022 ² Parental Background Reviews

6.06 .03 03-01-2016 ¹ 10-01-2021 ² Missing, Abducted or Runaway Youth in Care

6.07 .02 06-02-2008 ¹ 06-01-2022 ² OTI/ICPC Evaluation Process and Placement Supervision of Children from Other Jurisdictions

7.01 .05 02-15-1999 ¹ 09-01-2016 ² Minor Parents & Their Children

7.02 .01 05-01-1994 ¹ 07-01-2024 ² Timely Reporting of Alerts and Critical Incidents

7.02 .02 08-15-1996 ¹ 03-01-2019 ² Child Fatality Review Process

7.04 .01 05-07-2008 ¹ 09-01-2019 ² Sharing and Dissemination of Confidential Client Information

7.04 .02 12-16-2002 ¹ 08-01-2022 ² Conflict of Interest

7.05 .01 11-30-1994 ¹ 05-01-2024 ² Staff/Clients As Research Subjects

7.05 .02 11-30-1994 ¹ 06-01-2022 ² Child Involvement in DCFS Publicity Activities

7.05 .03 03-31-2011 ¹ 05-01-2022 ² Creation, Use and Distribution of Multi-Media Recruitment Materials

7.06 .01 09-01-2015 ¹ 09-01-2024 ² Agency Civil Rights Plan, Clients’ Civil Rights and Procedures

7.06 .02 07-01-2000 ¹ 02-01-2022 ² Rights of Children in Agency, Foster or Residential Care

7.06 .03 05-07-2008 ¹ 03-01-2022 ² Client Rights

7.06 .04 09-01-2015 ¹ 03-01-2023 ² Provisions for Clients with Limited English Proficiency (LEP)

7.06 .05 03-01-2017 ¹ 06-01-2024 ² Non-Discrimination Policy: Youth and Families

9.00 .01 12-19-2005 ¹ 09-01-2023 ² Comprehensive Health Care for Children in Placement and HIPAA Signature Authorization